226-Day Employee Calendar

226-day employees are paid to work 226 days during the fiscal year (July 1 - June 30).

• The district is closed on 10 red days during the year.
• For 226-day employees, red days will automatically appear as Non-Contract Days in KRONOS.
• 226-day employees may not work on red days. 

• 226-day employees may select up to 25 days (187.5 hours, as shown in the Gold Days balance in KRONOS) to be off during the fiscal year.
• 226-day employees must select the Gold Days they choose to take off in KRONOS. (Some restrictions apply, as outlined under Restrictions below). KRONOS assumes you will work all Gold Days by default.
• As of July 1, 2022, all 226-day employees who use KRONOS should notice 187.50 hours in the Gold Days section of their time-off balances in KRONOS. These hours represent 25 days off for the 2022-23 school year.
• Days marked in gold on the 226-day calendar are default (or recommended) days off for 226-day employees because they coincide with student holidays and holidays for most staff members; however, 226-day employees must complete a Time Off Request in KRONOS to take these days off.
• To enter a Gold Day as a day off, follow the steps to submit a Time Off Request and choose "Gold Day" from the dropdown list of Time Off Types.

EXAMPLE: The first default Gold Days on the 226-day employee calendar are Oct.10 and 11 (Fall Break). If you plan to take these days off (like other staff and students), you must log in to KRONOS and complete a Time Off Request for Oct. 10 and 11. You will select "Gold Day" from the Time Off Type menu for both days.

• As soon as your supervisor approves a Gold Day Time Off Request, your Gold Day balance will decrease by the number of hours you plan to use. If your plans change and you decide to work on a day you previously selected as a Gold Day, the Payroll Department must make a manual correction to restore those Gold Day hours to your balance. Contact Payroll to make such a correction.
• All 226-day employees should select up to 25 days during the 2022-23 fiscal year to take off as Gold Days.  Taking fewer than 25 Gold Days off will result in those unused days rolling over as additional Gold Days that must be used by Dec. 31, 2023. 
• 226-day employees may select which days will be their Gold Days at any time throughout the year; however, an employee must create a Time Off Request prior to using a Gold Day as a day off.
• Remember, there are 21 default Gold Days on the calendar. 226-day employees who choose to be off on those default days may select up to 4 additional days off during the fiscal year, for a total of 25 optional Gold Days off.

NOTE: All Gold Days taken during the summer months will count as one (1) day, even though the summer workday hours are longer.

• 226-day employees may choose to work on Gold Days marked on the calendar and substitute those default days off for other workdays during the year. (Some restrictions apply. See Restrictions below.
• 226-day employees MUST notify their supervisor or timekeeper in writing if they decide to work on a day designated as a default Gold Day on the 226-calendar. Supervisors, timekeepers and 226-day employees should keep records of these notifications. For convenience in documenting, a printable form is available here.
• Employees who are required to clock in for regular workdays must clock in on any default Gold Days they choose to work. 226-day employees who want to apply hours from their Gold Day balance to days other than those designated as default Gold Days on the calendar should select Gold Day as the Time Off Type when entering their Time Off Request.

EXAMPLE: Jody chose to work on Fall Break (Oct. 10 and 11) and use those 15 Gold Day Hours on Oct. 27 and 28 instead.

1. Jody notifies her supervisor and timekeeper that she intends to work on Oct. 10 and 11. She is required to clock in on workdays, so she will clock in on Oct. 10 and 11.
2. Jody will log in to KRONOS, enter a Time Off Request for Oct. 27 and 28 and select Gold Days from the Time Off Type dropdown menu.

TIP: 226-day employees who would like to be off for the traditional two weeks during June and July must work on 4 Gold Days marked on the 226-day calendar. (Employees who clock in must remember to clock in if they work on a Gold Day.). Those 8 days (when used in June or July) will total two weeks off because the district is closed on Fridays during June and July.

Any Gold Days not used by June 30 will automatically roll over to the next fiscal year, but the employee must use them by Dec. 31; otherwise, those days will expire Dec. 31.

EXAMPLE (looking ahead to summer 2023):  Jane only uses 20 of the 25 Gold Days she received for the 2022-23 fiscal year. On July 1, 2023, her 5 unused days will automatically roll over and appear as 37.5 Gold Day hours in her Gold Day balance in KRONOS. She will have until Dec. 31, 2023, to use those 37.5 hours as time off. KRONOS will automatically apply any of Jane’s Gold Day time off requests to those rolled over hours first.

Any rolled-over Gold Day hours not used by Dec. 31 will expire and disappear from the employee's Gold Day balance on Jan. 1.

• No 226-day employee may not use more than 10 Gold Days (75 hours) consecutively on school days during the school year. “Using” more than 5 consecutive Gold Days on school days may require supervisor approval depending on the demands of the individual’s role and responsibilities.
   
• 226-day employees may not add personal days (Local or State) as additional time off beyond 10 consecutive Gold Days (75 hours) on school days.

EXAMPLE: Jim scheduled 10 Gold Days for the first two weeks of May (when school is in session). According to the restrictions, Jim cannot use more than 10 consecutive Gold Days on school days. He also cannot extend his time off by adding personal days. 10 is the greatest number of school days he can take off consecutively.

Blackout Day rules do not apply to 226-day employees; however, a supervisor may deny a Gold Day Time Off Request that falls on a Blackout Day if the employee's absence would create a substantial hardship for a campus or impacts professional learning.

Any 2021-22 vacation days not used by June 30, 2022, should have automatically rolled over in KRONOS on July 1, 2022. (If you do not see days/hours that should have rolled over in your Vacation balance in KRONOS, contact the Payroll Department.)

226-day employees will have until Dec. 31, 2022, to use any vacation days/hours rolled over from the 2021-22 fiscal year. Any rolled-over vacation hours not used by Dec. 31, 2022, will be deleted from an employee's vacation balance on Jan. 1, 2023.

226-day employees are not eligible to receive payment for unused vacation days/hours because those days are not paid days in the employee's contract/schedule.

For questions about the 226-day employee calendar or Gold Days, contact Laura Jobe at 972-882-7406.

To correct errors in KRONOS balances, contact the Payroll Services Department at 972-882-7322.